Where Smarter Systems Meet Daily Demands

Simplify with our Equipment & Facility Management CMMS

Simplify maintenance and repairs to maximize uptime and cut costs

Our CMMS is a simple asset system to manage all your equipment & facilities. Automate responsibilities & tasks and track maintenance & repair histories

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Exercise Bike #105

Maintenance Request Received

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TRUSTED BY

Sticky Notes & Spreadsheets are Not Reliable Management Systems

Generic, one-size-fits-all CMMS overlook what fitness facilities actually need— because they were never built with your industry in mind.

Side view of tired exhausted muscular bodybuilder leaning on railing at gym and resting after practice.

Here's The Problem

When the system doesn’t match the pace or demands of your club, important details are missed and maintenance gets delayed.

cmms disruption

Equipment downtime frustrates members and hurts loyalty

cmms records

Disorganized records slow maintenance follow-up

cmms expensive

Costly repairs add up when preventive maintenance gets missed

Liability

Missing documents & poor recordkeeping exposes you to increased risk and liability.

Inefficient systems waste your time and money.

Track, Manage & Simplify Daily Ops

Custom-Fit Software Built Exclusively for Health Clubs

Built by industry veterans with proven CMMS expertise, FitnessEMS delivers software your staff will actually use—streamlining workflows, reducing manual tasks, and cutting downtime by 30% on average.

Why Smarter Maintenance & Repairs Start Here

1

Equipment is Organized for Quick Access.

Scan QR labels to add equipment easily and keep everything in one place.

Adds equipment in seconds

No manual data entry needed

Keeps info accurate and up-to-date

Get equipment info on demand

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equipment dash
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2

Service History Stays Up-to-Date.

All maintenance, repairs, and cleanings are logged automatically and easy to access.

Complete service records for every item

Easy access to past maintenance details

Spot recurring issues faster

Simplify audits and inspections

3

Staff Gets Notified Right Away.

Instant emails and alerts notify staff when equipment needs attention.

Keep maintenance on schedule without reminders

Fix issues before they cause downtime

Reduce emergency repairs & surprises

Cut equipment downtime by 30%

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Exercise Bike #105

Maintenance Request Received

now

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4

Accurate Records Reduce Risk of Liability.

Every cleaning, inspection, and repair is logged and easy to reference anytime.

Track maintenance without manual effort

Prove compliance with clear records

Stay ready for audits and inspections

Protect your club from liability claims

Stay ahead of repairs, records, and risk.

Equipment & Facility Management CMMS

Member Retention

Member Voice

Bundle Equipment & Facility Management CMMS, Member Voice, and Member Surveys to Work Smarter

When Equipment & Facility Management CMMS is bundled with your Member Voice and Member Surveys tools, you create one comprehensive system that manages feedback, fixes, workflows, and follow-through—all in one app.

It’s smarter, faster, and easier for your team and your members.

One bundle. Better results. Real impact.

Not All QR Codes Are Created Equal

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Basic Codes Only Notify. FitnessEMS Closes the Loop.

Other systems end after the basic alert.

Ours kicks off real workflows, with custom options built into every scan.

Scan. Choose. Route. Act. Follow-up.

It’s flexible, personalized, and built to do more than just notify.

Smarter scans.
Better outcomes.

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Why Our Clients Trust FitnessEMS

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Years Developing Health & Fitness Solutions

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Equipment & Facilities Tracked

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Active Gym & Wellness Locations Managed

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Health & Fitness Work Orders Processed

Customer Success Stories

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The FitnessEMS system is a no brainer for Gym owners. I am extremely sensitive to the upkeep of our gyms, and FitnessEMS plays an integral part in maintaining all of our gyms. We all check the dashboard every day, which gives us a snap shot of all the equipment that needs repairs.

Michael S

Gold’s Gym
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We are thrilled with the APP. A real game changer

Michael Ganim

Harbor Fitness
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Fitness EMS has been a game changer for the YMCA of Metro Atlanta. 

The system has completely streamlined our equipment and facility repair processes. 

I would highly recommend Fitness EMS to any facility looking to engage in a robust platform with capabilities above and beyond fitness equipment

Jennifer Rewkowski

The Family Y
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Fitness EMS has been an invaluable tool for the YMCA of Greater Grand Rapids to gain control of
our assets and our maintenance programs

With Fitness EMS, I am now able to see open work orders and ensure that our staff are following
up on repairs in a timely manner, track preventative maintenance, and make data informed capital purchasing decisions. I recommend it to any organization looking to gain control of their assets and maintenance programs

Erica Cederquist

YMCA of Greater Grand Rapids
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I am the service manager for seven Planet Fitness locations. Before we found FitnessEMS my job was impossible. With FitnessEMS I can see the status of every open job on one page. I feel we could not have made a better choice when it comes to an equipment management system.

Ike S

Planet Fitness
212 fitness

EMS has really helped us stay on top of maintenance and really improves communication.

It made a huge difference for us!

Chad Sterling

212 Fitness

Three Simple Steps to

An Optimized Club Experience

STEP 1

step 1

Schedule a Demo

We'll discuss your current workflows & challenges to find strategic solutions that work

STEP 2

step 2

Customize Your Dashboard

Features are adapted to meet your unique needs, train your team, and launch the system

STEP 3

step 3

Build Loyalty That Powers Growth

Strengthen member & staff commitment, drive results, and lead with confidence

Work Smarter, Not Harder

Equipment and Facility Management CMMS FAQ

You still need to communicate with the Manufacturer about repair concerns. Additionally, we have integrations with some of the leaders in the industry. One click and the repair request populates their system and streamlines the process, one mouse click and you're done!

You can set up both to auto receive service work requests. Vendors and techs have dashboards to review to help them stay focused.

No problem. The system will automatically email your vendor with all details along with pictures and video. The vendor receives everything they need to start the job with key information to reduce your downtime.

It sure does! You can create custom "Walk through inspections", Regular Service PM's for any Equipment and for Areas in your club. Create them for any frequency you want. The PM jobs can auto assign and remind you when they are due. Dashboards provide easy and clear insight. All repair and maintenance records or stored for super easy access if needed.

Yes! Our training is quick, clear, and built around how your team works. It’s easy to use because we designed it specifically for the fitness industry. Getting your team set up for success is what we’re here for. Plus, great support is always just a call or message away.

Bundling gives you the full picture by linking feedback, facility issues, and member loyalty—so you can take action. You’ll catch problems early, connect them to feedback, and make smarter decisions that keep members loyal. It’s a complete strategy—not just tools.

Plus, this system is built by fitness industry veterans with 26+ years of real-world experience, so it delivers exactly what clubs need—nothing extra, nothing missing. No guesswork. Just a platform that makes sense.

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Are You Managing Your Equipment—Or Is It Managing You?